Free Template
A board minutes template that holds up under audit.
Resolution language, motion language, quorum and voting records. Free editable Word + Google Docs versions. Or let AI capture the meeting and structure the minutes for you.
Who uses this template
- ›Nonprofit board secretaries documenting quarterly meetings
- ›Corporate secretaries preparing minutes for annual filings
- ›Startup founders documenting board decisions for investors
The template
Copy this structure into Word, Google Docs, Notion, or your favorite notes app. Or skip the manual work and let Note Genie generate the board meeting minutes for you from a recorded meeting.
Call to Order
Date, time, location, presiding officer, and quorum confirmation with attendee count vs. required.
Attendance & Apologies
Voting directors present, directors absent, guests, and staff in attendance.
Approval of Prior Minutes
Motion to approve, seconded by, and outcome of the vote.
Officer & Committee Reports
Reports from President, Treasurer, Secretary, and standing committees.
Old Business
Items carried over from previous meetings with status updates.
New Business & Motions
Each motion stated verbatim, who moved, who seconded, discussion summary, and vote tally.
Resolutions Adopted
Full text of any resolutions passed, ready for the corporate record.
Adjournment
Time of adjournment, motion to adjourn, and date of next scheduled meeting.
Tip: Copy the plain-text version below into your document, then save as .docx or .pdf. Or download the AI version that fills it in automatically — see the example below.
Plain text — copy & paste
BOARD MEETING MINUTES ===================== Meeting: ___________________________ Date: ___________________________ Attendees: ___________________________ 1. CALL TO ORDER (Date, time, location, presiding officer, and quorum confirmation with attendee count vs. required.) ___________________________________________ ___________________________________________ ___________________________________________ 2. ATTENDANCE & APOLOGIES (Voting directors present, directors absent, guests, and staff in attendance.) ___________________________________________ ___________________________________________ ___________________________________________ 3. APPROVAL OF PRIOR MINUTES (Motion to approve, seconded by, and outcome of the vote.) ___________________________________________ ___________________________________________ ___________________________________________ 4. OFFICER & COMMITTEE REPORTS (Reports from President, Treasurer, Secretary, and standing committees.) ___________________________________________ ___________________________________________ ___________________________________________ 5. OLD BUSINESS (Items carried over from previous meetings with status updates.) ___________________________________________ ___________________________________________ ___________________________________________ 6. NEW BUSINESS & MOTIONS (Each motion stated verbatim, who moved, who seconded, discussion summary, and vote tally.) ___________________________________________ ___________________________________________ ___________________________________________ 7. RESOLUTIONS ADOPTED (Full text of any resolutions passed, ready for the corporate record.) ___________________________________________ ___________________________________________ ___________________________________________ 8. ADJOURNMENT (Time of adjournment, motion to adjourn, and date of next scheduled meeting.) ___________________________________________ ___________________________________________ ___________________________________________
AI-generated example
What the AI gives you back
Here's what Note Genie produces when you record a meeting and apply the Board Meeting Minutes template. No manual typing.
Acme Foundation — Q2 2026 Board Meeting
MOTION: Mr. Thompson moved that the board authorize the executive director to execute the lease at 1240 Pine Street for the new program facility, not to exceed $4,800/month for a 36-month term. Seconded by Ms. Rivera. Following discussion of build-out costs and contingency reserves, motion carried unanimously (8 in favor, 0 opposed, 0 abstaining). RESOLVED, that the Board of Directors hereby authorizes and directs the Executive Director to execute a lease agreement on terms substantially as described, and to take all such further actions as may be necessary to give effect to this resolution.
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