Free Template
Corporate minutes that satisfy your S-corp filing.
Annual meeting and special meeting templates. Resolution language built in. Or let AI record the meeting and produce filing-ready minutes automatically.
Who uses this template
- ›S-corp owners preparing annual meeting minutes for the corporate record
- ›Corporate counsel documenting special meetings
- ›Small business owners maintaining required corporate formalities
The template
Copy this structure into Word, Google Docs, Notion, or your favorite notes app. Or skip the manual work and let Note Genie generate the corporate meeting minutes for you from a recorded meeting.
Meeting Type & Notice
Annual, regular, or special meeting. Confirmation that notice was given in accordance with the bylaws.
Quorum
Number of shares represented in person or by proxy, and confirmation that quorum was met.
Approval of Prior Minutes
Approval of the minutes of the last annual or special meeting.
Election of Directors
Names of directors elected and the vote count for each.
Officer Appointments
Officers appointed for the coming year and their respective duties.
Resolutions Adopted
Resolutions ratifying acts of officers, authorizing distributions, or approving compensation.
Adjournment & Certification
Adjournment time and Secretary's certification of the minutes.
Tip: Copy the plain-text version below into your document, then save as .docx or .pdf. Or download the AI version that fills it in automatically — see the example below.
Plain text — copy & paste
CORPORATE MEETING MINUTES ========================= Meeting: ___________________________ Date: ___________________________ Attendees: ___________________________ 1. MEETING TYPE & NOTICE (Annual, regular, or special meeting. Confirmation that notice was given in accordance with the bylaws.) ___________________________________________ ___________________________________________ ___________________________________________ 2. QUORUM (Number of shares represented in person or by proxy, and confirmation that quorum was met.) ___________________________________________ ___________________________________________ ___________________________________________ 3. APPROVAL OF PRIOR MINUTES (Approval of the minutes of the last annual or special meeting.) ___________________________________________ ___________________________________________ ___________________________________________ 4. ELECTION OF DIRECTORS (Names of directors elected and the vote count for each.) ___________________________________________ ___________________________________________ ___________________________________________ 5. OFFICER APPOINTMENTS (Officers appointed for the coming year and their respective duties.) ___________________________________________ ___________________________________________ ___________________________________________ 6. RESOLUTIONS ADOPTED (Resolutions ratifying acts of officers, authorizing distributions, or approving compensation.) ___________________________________________ ___________________________________________ ___________________________________________ 7. ADJOURNMENT & CERTIFICATION (Adjournment time and Secretary's certification of the minutes.) ___________________________________________ ___________________________________________ ___________________________________________
AI-generated example
What the AI gives you back
Here's what Note Genie produces when you record a meeting and apply the Corporate Meeting Minutes template. No manual typing.
Acme Holdings, Inc. — 2026 Annual Meeting
RESOLVED, that all acts, decisions, and resolutions undertaken by the officers and directors of the Corporation since the last annual meeting, as more fully set forth in the corporate records, are hereby ratified, confirmed, and approved in all respects. RESOLVED FURTHER, that the compensation paid to the officers during the prior fiscal year is hereby ratified and approved.
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