Free Template
1:1 notes that build trust over months.
Career growth, blockers, feedback, follow-ups — captured every week so patterns become visible over months.
Who uses this template
- ›Engineering and design managers running weekly 1:1s
- ›Skip-level managers running monthly skips
- ›Founders running 1:1s with their leadership team
The template
Copy this structure into Word, Google Docs, Notion, or your favorite notes app. Or skip the manual work and let Note Genie generate the one-on-one meeting notes for you from a recorded meeting.
Updates Since Last 1:1
Quick personal and work updates — what's changed since you last talked.
Their Agenda First
What they want to talk about — always before the manager's agenda.
Manager Agenda
Feedback, performance, expectations, project-specific topics.
Career Conversation
Progress against growth goals, skill development, opportunities for stretch work.
Blockers & Help Needed
What's getting in their way and what you can unblock as their manager.
Follow-Ups
Commitments both sides made, with target dates.
Tip: Copy the plain-text version below into your document, then save as .docx or .pdf. Or download the AI version that fills it in automatically — see the example below.
Plain text — copy & paste
ONE-ON-ONE MEETING NOTES ======================== Meeting: ___________________________ Date: ___________________________ Attendees: ___________________________ 1. UPDATES SINCE LAST 1:1 (Quick personal and work updates — what's changed since you last talked.) ___________________________________________ ___________________________________________ ___________________________________________ 2. THEIR AGENDA FIRST (What they want to talk about — always before the manager's agenda.) ___________________________________________ ___________________________________________ ___________________________________________ 3. MANAGER AGENDA (Feedback, performance, expectations, project-specific topics.) ___________________________________________ ___________________________________________ ___________________________________________ 4. CAREER CONVERSATION (Progress against growth goals, skill development, opportunities for stretch work.) ___________________________________________ ___________________________________________ ___________________________________________ 5. BLOCKERS & HELP NEEDED (What's getting in their way and what you can unblock as their manager.) ___________________________________________ ___________________________________________ ___________________________________________ 6. FOLLOW-UPS (Commitments both sides made, with target dates.) ___________________________________________ ___________________________________________ ___________________________________________
AI-generated example
What the AI gives you back
Here's what Note Genie produces when you record a meeting and apply the One-on-One Meeting Notes template. No manual typing.
1:1 — Maya — May 21
Their agenda: Wants to take on technical leadership for the OMS migration. Discussed scope of the role and explicit shadow plan with Tom for first month. Career: Three quarters of strong staff-level work. Discussed promotion target by Q4 — agreed on three specific deliverables that would make the case. Blocker: Waiting on infra ticket #4421. I'll escalate today.
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