Free Template
A free meeting minutes template that fills itself in.
Download the editable Word or Google Docs version. Or hit record and let AI write structured minutes for you in seconds — no typing required.
Who uses this template
- ›Executive assistants who run weekly leadership meetings
- ›Project managers tracking decisions and action items
- ›Anyone who has been asked to 'take the notes' this week
The template
Copy this structure into Word, Google Docs, Notion, or your favorite notes app. Or skip the manual work and let Note Genie generate the general meeting minutes for you from a recorded meeting.
Meeting Details
Date, time, location (or video link), meeting type, attendees, apologies, and recording link.
Agenda Items
Numbered list of topics discussed, in order, with the lead presenter for each.
Key Decisions
Each decision recorded as a one-sentence statement attributed to the group or owner.
Action Items
Task, owner, and due date for everything that needs to happen after the meeting.
Open Questions
Anything left unresolved that needs a follow-up conversation or external input.
Next Meeting
Date, time, and short agenda preview for the next session.
Tip: Copy the plain-text version below into your document, then save as .docx or .pdf. Or download the AI version that fills it in automatically — see the example below.
Plain text — copy & paste
GENERAL MEETING MINUTES ======================= Meeting: ___________________________ Date: ___________________________ Attendees: ___________________________ 1. MEETING DETAILS (Date, time, location (or video link), meeting type, attendees, apologies, and recording link.) ___________________________________________ ___________________________________________ ___________________________________________ 2. AGENDA ITEMS (Numbered list of topics discussed, in order, with the lead presenter for each.) ___________________________________________ ___________________________________________ ___________________________________________ 3. KEY DECISIONS (Each decision recorded as a one-sentence statement attributed to the group or owner.) ___________________________________________ ___________________________________________ ___________________________________________ 4. ACTION ITEMS (Task, owner, and due date for everything that needs to happen after the meeting.) ___________________________________________ ___________________________________________ ___________________________________________ 5. OPEN QUESTIONS (Anything left unresolved that needs a follow-up conversation or external input.) ___________________________________________ ___________________________________________ ___________________________________________ 6. NEXT MEETING (Date, time, and short agenda preview for the next session.) ___________________________________________ ___________________________________________ ___________________________________________
AI-generated example
What the AI gives you back
Here's what Note Genie produces when you record a meeting and apply the General Meeting Minutes template. No manual typing.
Q2 Marketing Sync — May 21, 2026
Attendees: Sarah Chen (Marketing Lead), Marcus Davis (Brand), Priya Patel (Demand Gen), Tom Reilly (Content) Decisions: • Move Q2 campaign launch from June 1 to June 8 to align with product release. • Approved $42K incremental budget for paid social retargeting. Action Items: • Marcus — Finalize creative brief by May 28. • Priya — Brief media agency on new launch date by May 23. • Tom — Draft blog launch series (3 posts) by June 3. Next meeting: May 28, 10am.
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